First-Year Student Handbook

Information for I semesters

The new academic year 2024/2025 at the SAN University is about to begin. With this in mind, we would like to share some organizational information with all new students.

The First-Year Student Handbook has been prepared specifically for prospective students of SAN. Below, you will find essential organizational details, such as the academic calendar (class schedules), timetables, guidelines for enrolling in foreign language courses, and more.

The materials are available to you without the need for logging in.

How to read the class schedule?

Classes in full-time studies are organized in three formats: "full," "upper," and "lower."

If a given time slot contains only one subject, it means these classes take place every week. Each slot also lists all the dates when the classes will be held.

It may happen that in the plan at one time are given two subjects then:

You should pay attention to the dates listed below, as these classes will not be held every week.

In the boxes where the course details are provided, you will also find the room number where the classes are held and the name of the instructor.

Additionally, next to the course name, there is information indicating whether the classes are conducted on campus or online via the MS Teams application.

The annotation “workshop_contact” indicates on-campus classes, while “lecture_teams” refers to online classes.

The group division is visible in the Virtual University under the "Additional Data" tab.

Abbreviations of names

In the schedule, it may happen that an abbreviation is used instead of the full name. Below is an explanation of what these abbreviations mean.

Management BA - bachelor degree.

Management MA - Master degree.

Management BA III gr1 means schedule for the Bachelor degree third semester for qroup number one. So if you are first-year student then your schedule will be named like that: Management BA I gr1 or gr2.

Pn - Monday.

Wt - Tuesday.

Śr - Wednsday.

Czw - Thursday.

Pi - Friday.

Student ID Card and mLegitymacja

The Electronic Student ID Card (ELS / mLegitymacja) is a plastic card equipped with both contact and contactless electronic systems. You will receive it when you begin your studies, and it will accompany you until you complete your education. Due to the privileges it grants, it is important to take care not to lose it. The issuance of the ELS involves a fee of 22 PLN. In case of loss or damage, you must promptly notify the dean’s office (room 102) and submit an application along with a fee of 33 PLN for a duplicate card.

To extend the validity of the ELS each semester, you must visit the dean’s office (room 102). After confirming that the semester has been completed, a special hologram will be affixed in the designated fields. Additionally, the ELS can serve as a carrier for long-term public transportation tickets.

Warsaw City Card

It is possible to encode any type of personalized 30- or 90-day ticket onto the Electronic Student ID Card (ELS). If a student receives a new ELS, they can visit one of the Passenger Service Points to transfer their ticket from the Warsaw City Card to the ELS.

The ELS ticket can be encoded at any ticket encoding point within the Warsaw City Card network. Additionally, the ELS can be activated on any mode of public transportation, including buses, trams, the metro, as well as trains operated by the Warsaw Suburban Railway (SKM) and Mazovian Railways.

Migawka in Łódż

The ELS card allows for the encoding of periodic tickets, similar to the MIGAWKA system. The MIGAWKA functionality is activated immediately, enabling the ELS to be used for encoding tickets. This makes the card both a document confirming the right to discounted travel and a carrier for the ticket itself.

Important! The university does not handle the issuance of the Łódź Resident Card (Karta Łodzianina). To obtain this card, you need to create an account on the official website or visit one of the service points. More information can be found on the Karta Łodzianina website.

mLegitymacja for SAN Students

The mLegitymacja studencka is a student ID in digital form, accessible via your smartphone. It can be activated using a QR code and an activation code provided by the university (see instructions below).

This digital ID functions just like the traditional physical version. By displaying it on your smartphone screen, you can confirm your student status, take advantage of discounts, and validate your eligibility for concessions. Additionally, you can verify your details for users of the mWeryfikator app. Authorized users can confirm your name, surname, and view a low-resolution version of your ID photo. They can also check the validity of your mLegitymacja.

Important! Your physical student ID must be issued and valid for the mLegitymacja to work.

Activation of mLegitymacja in the mObywatel application

To activate your mLegitymacja on your smartphone, you need to install the mObywatel app and have a trusted profile.

Download the mObywatel app to your smartphone, available on both the App Store (iPhone) and Google Play (Android).
Follow the on-screen instructions to configure the app.
Tap the " + " symbol in the lower right corner of the app, then select the "Legitymacja Studencka" document.
The app will activate the camera and ask you to scan the QR code received from your university (if there are any issues, you can enter the code manually).
You can generate the QR code by logging into the website http://www.mlegitymacja.san.edu.pl/ (login using your SANet ID).
The QR code will be sent to your email inbox (after a few minutes).
After scanning the code, enter the access code received along with the QR code and then confirm your selection.
The student ID will automatically be added to the home screen of the app.

For more information about the mLegitymacja service, visit www.gov.pl/mlegitymacja-studencka.

Academic Teachers

CONTACT WITH TEACHERS

During the first classes, you will usually learn about the available forms of contact with your lecturers. You will find out their office hours at the university and where to look for them during those times. Some teachers provide their email addresses so you can arrange consultations in additional time slots if needed. However, usually, the class representative contacts the lecturers regarding matters that are important for all students of the year. You can contact the lecturers by email or through the MS Teams app by entering their last name and first name in the recipient field. The official email addresses of SAN employees follow the same format – the first letter of the first name, followed by the full last name (without Polish characters) @san.edu.pl.

HOW TO ADDRESS ACADEMIC TEACHERS?

In higher education, it is important to address teachers correctly, not only when speaking directly to them but also when asking about them. It’s worth paying attention to the academic title of each lecturer. Get used to saying "Doctor" or "Professor" when addressing them. Sometimes, the lecturer holds the position of Dean or Vice-Dean of the faculty. In such cases, it is appropriate to say "Dean." If they are the Rector or Vice-Rector, use the form "Rector."

EMAILS

Communication via the Internet and email has become commonplace today, and it's hard to imagine functioning without it. In this section, we have compiled the basic norms that apply to electronic correspondence. Emails, especially those addressed to academic teachers and university administration, despite their superficiality, or perhaps because of it, require adherence to rules of high culture and tact.

Each student has their own university email address in the MS Outlook application. It is constructed according to the following format:numeralbumu@student.san.edu.pl It is best to use this email address for contacting not only lecturers but also the Dean’s Office and other administrative departments of the university.

@ SAVOIR-VIVRE

SUBJECT: Every email should have a subject (clear and indicating the reason for the correspondence). Even if the attachment contains a letter, application, or another document, it is a good idea to briefly explain the content of the correspondence in the message itself.
An email (even the shortest one) must begin with a polite salutation: "Dear Madam/Dear Sir" (along with the title appropriate for the recipient) instead of the commonly used "Hello" in official contacts. It should end with "Yours sincerely" (followed by the sender's full name and course and year of study) instead of "Best regards" or, even worse, "brgds."
Make sure your emails are grammatically correct (starting with punctuation and ending with syntax – if you have problems with spelling, it’s a good idea to first write the text, for example, in Word, which has the Polish language dictionary installed. Alternatively, an online proofreading tool like zecerka.pl can be useful).
Do not use all capital letters in the body of the email (caps lock), format the message carefully, without extravagance. Using non-standard fonts, specific backgrounds, emoticons, and other "decorations" is discouraged.
It is absolutely unacceptable to send "chain letters" or jokes to lecturers.
It is not considered good etiquette to reply to an email, especially when it includes attachments. It’s better to quote selected parts of the email and then address them.
It is unacceptable to send one email to multiple recipients and automatically share their addresses. If it is necessary to forward an email to multiple people, use the "BCC" or "UDW" fields, as not everyone may wish for their email address to be revealed to other recipients.
It is strictly forbidden to forward someone else’s emails to other people without obtaining their consent first.
It’s advisable to send emails to lecturers from an address that includes the sender’s first and last name: jankowalski@gmail.com (instead of dziubczek2349@buziaczek.com).

Student Scholarships

Students of the SAN University, enrolled in full-time (day) and part-time (evening) studies, can receive financial support in the form of:

Social scholarship,
Scholarship for people with disabilities,
Rector’s scholarship,
Emergency aid.

The regulations, list of required documents, applications, and all the latest information regarding scholarships can be found on the website https://san.edu.pl/student/finansowanie/stypendia-san. The deadline for submitting scholarship applications is once a year, between September and October. Decisions are issued in November/December.

Remember!

After your scholarship application is reviewed, you must personally collect the decision regarding its approval or denial. If your application for a social scholarship, scholarship for people with disabilities, or emergency aid is denied, you can appeal the decision within fourteen days of receiving it. If you are denied the Rector's Scholarship for the best students, you have the right to appeal. The appeal should be submitted to the Scholarship Appeal Committee.

How to pass the next sessions?

ECTS points

SAN uses the ECTS credit system, which stands for the European Credit Transfer System. These credits are a numerical value assigned to individual courses. ECTS reflects the amount of work required from a student to achieve the learning outcomes defined in the program. These learning outcomes specify what a student should know and understand. The value assigned to each course is based on the assessment of the student's workload needed to achieve the learning outcomes for that particular subject.

What are ECTS points for?

The ECTS credit system is a European system. If during your studies you decide to transfer, for example, to a university in Rome, the credits earned at the Social Academy of Sciences will be recognized as studies completed in Italy. This means you won’t have to start your studies from scratch. The same rules apply when transferring between domestic universities within various programs, as well as for studying abroad, such as through the Erasmus+ program. ECTS credits are also the basis for calculating your GPA. To pass a semester, it is assumed that a student should earn 60 ECTS credits during an academic year. Information about how many credits are assigned to each course can be found on the Virtual University platform.

Exams

The knowledge you acquire will eventually need to be assessed in some way. Lecturers do this using several tools: quizzes, projects, credits, midterms, and exams. To know what to expect, you should attend classes and carefully listen to the instructions of your academic teachers. At the beginning of the semester, each of them should inform you about the form and deadline for completing their course. It can be either an exam or a credit. A credit is an entry in the index that represents the sum of all your achievements presented during the midterms. Your activity in exercises, lectures, and labs also affects the result. Exams take place during the exam session. The academic teacher may offer either a written or oral exam. However, you will most often take written exams. To be allowed to take the exam for a given subject, you should have previously received a positive grade for the assigned labs or exercises.

Zero exam - what is it?

The "zero" exam, also known as the "zerówka," is the first, optional exam session. It usually takes place before the start of the main exam session. It is not mandatory, but taking advantage of it can help ease your workload during the exam period. Some lecturers set certain conditions, and in order to take the "zero" exam, you may need to have good results from exercises, projects, or labs. If you fail to pass the exam during the main session, you are entitled to one more attempt, but this will be during the retake session. If things don’t go well again, you are required to repeat the course in the next semester, and unfortunately, this will be subject to a fee. The amount of the fee is specified in the regulations and at the appropriate Dean's Office.

When can you be released from the exam?

Sometimes, it may happen that some lecturers exempt the best students from exams. This is a recognition for those who are exceptionally active and have an excellent knowledge of the subject. Remember, however, that it may turn out that the lecturer does not offer this privilege, as they are not obligated to do so.

When you failed to get to the exam

You can always request an additional exam date by submitting an application to the Dean to have the retake session recognized as the first exam date. Additionally, you must provide a certificate confirming your illness. The application, along with the medical certificate, should be submitted to the Dean's Office within 7 days from the first day of your illness. It is also important to remember that an unexcused absence from an exam results in the loss of one of the exam dates.

Academic Careers Office

The Academic Career Office is responsible for collaborating with the external environment and organizing internships and work placements for students. It was established as a joint initiative of the University authorities and the Student Government.

The main goal of the Academic Career Office of the Social Academy of Sciences is to professionally promote students and graduates of the university. The activities of the Career Office are focused on helping students and graduates enter the job market and navigate it effectively.

For more information about the program, visit: Academic Career Office.

Microsoft Office 365 for SAN students

The Microsoft Office 365 service is available to all students and postgraduate participants at the SAN University.

This service provides access to a comprehensive suite of online applications, including Word, Excel, OneDrive, OneNote, Outlook, PowerPoint, and many others. Students also receive an email account with a @student.san.edu.pl domain, offering 50 GB of storage.

Our students and postgraduate participants can take advantage of up to 5 TB of cloud storage on OneDrive. In the near future, we plan to streamline access to other systems and applications used at the SAN University. Login credentials, referred to as the "SANet" identifier, will allow users to log in with a single set of credentials.

One SANet Identifier, One Password, Access to Multiple Systems

The use of the Microsoft Office 365 service requires active student or postgraduate participant status at the SAN University and an active SANet identifier. Logging in with the SANet identifier at https://office.com signifies acceptance of the terms of the Regulations.

Full functionality of the service should be available within several minutes after the first login. In exceptional cases, the configuration process may take up to a few hours.

Audio-Video Recording Rules for Office 365

WARNING!

Students—if you wish to record, you must obtain permission.

All rights reserved. Recording, copying, reproducing, or using any part or the entirety of information, images, graphics, or lectures within the TEAMS or STREAM applications, whether in electronic or any other form, without the author’s consent is prohibited. These communication tools are protected under the provisions of the Act of February 4, 1994, on Copyright and Related Rights (Journal of Laws 2020, item 288). Any individuals reproducing content, either partially or fully, without the author’s knowledge and consent will be subject to criminal liability.

Logging in to Microsoft Office 365

To access the Microsoft Office 365 services, please visit the login page:

Login details:

SANet identifier:
Format: studentnumber@student.san.edu.pl
Example for students: 123456@student.san.edu.pl
Example for postgraduate students: SP123456@student.san.edu.pl
Initial password (for first login):
Provided in an email sent to the student.

IMPORTANT: Upon the first login, the system will prompt new users to change their password.

Password Requirements

During your first login, you will need to create a personal password that adheres to the following guidelines:

SANet Password Requirements:

Minimum length: 8 characters.
Restrictions:
- The password cannot include the username or any part of the user's full name longer than two consecutive characters.
- It cannot contain the user's first name, last name, or username.
- It must differ from the previous password.
Required characters:
- Lowercase letters.
- Uppercase letters.
- Numbers.
- Optionally, special characters.

Account Activation and Password Change

You can activate your account and change your password by following these steps:

Visit https://office.com/ during your first login to the service.
Alternatively, go to https://intranet.san.edu.pl/ and select the Change SANet Password icon.

Logging into Classes

Instructions for Logging into Classes Using MS Teams

For a step-by-step guide, visit: https://link.san.edu.pl/teams-student

SANet Account Verification - Password Reset

To complete and verify the information necessary for a self-service password reset for your SANet account (including Office 365, Teams, and the Online Library), log in and update recovery methods at: intranet.san.edu.pl.

The self-service password reset feature will be available at intranet.san.edu.pl and on the single sign-on login page.

Installing Office Suite on Your Computer

The Office suite is available for download directly from the Microsoft Office website: https://office.com. Log in using your student email address (@student.san.edu.pl) to access the installation files.

After installing the suite on your computer, sign in to the program with your student account. The service remains active until the end of your studies.

Technical Support

Społeczna Akademia Nauk provides access to this service by creating and managing user accounts. For essential assistance* with account activation or using Office 365, contact the SAN IT Center via email at: helpdesk@san.edu.pl.

San IT Center

Mon. - Fri.: 8:00 AM - 5:00 PM
e-mail: helpdesk@san.edu.pl

Issues of a technical nature and errors related to the operation of the service or application should be reported directly to the company providing the infrastructure for the service:

Microsoft Sp. z o.o.
Al. Jerozolimskie 195 A
02-222 Warsaw

Technical support

https://support.microsoft.com/pl-pl/contactus/ https://support.office.com/pl-pl/

Insurance

Students, in order to be entitled to benefits under the NFZ (National Health Fund), should have their own insurance title or be registered for it, e.g., by a parent or the university. They need to take care of the formalities that will confirm their right to benefits. If a student cannot take advantage of the insurance through their parents or employer, i.e., does not have their own insurance or cannot be registered as a family member, the university should register them for health insurance. The student – in order to obtain health insurance – must contact the relevant department themselves, as they are insured upon their request.

More information about insurance can be found here – click.

Student fees

Fees related to tuition and the student ID card fee are paid to the individual subaccount number provided in the Virtual University.

In the transfer title, please specify the purpose of the payment (e.g., tuition October) and include your name, surname, study program, and degree level.

Each student has their own account number, so please do not share it with other students.

Remember, the individual bank account number provided during registration on the recruitment platform is not the account number for tuition payments.

The deadlines for tuition payments for each payment system are as follows:

For the entire academic year: by October 5th;
In two semester installments: by October 5th and March 5th;
In monthly installments: by the 5th of each month preceding the month to which the payment relates (the first installment is due by October 5th, 2022).

Information for I semesters

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How to read the class schedule?